When purchasing from abroad, VAT is included in the invoice and refundable only for registered companies with a valid VAT number. To request a refund, submit required documents, including an export declaration form, export proof, and company banking details, to asiakaspalvelu@huutokaupat.com within 10 days of collection. After verification, the VAT refund is processed to the company's bank account. Full payment including VAT is mandatory.
When purchasing from abroad, the Value Added Tax (VAT) or a VAT deposit is always included in the initial invoice (unless stated otherwise). To receive a refund after the item has been exported from Finland, please follow this protocol.
1. Payment requirements
Pay in Full: It is mandatory to pay the full amount including VAT by the payment deadline.
Business Only: VAT refunds are strictly for registered companies with a valid VAT number. We cannot process VAT refunds for consumer-customers or private individuals.
2. How to request a refund
To receive a VAT refund, the buyer must submit the required documentation to asiakaspalvelu@huutokaupat.com.
Deadline: All documents must be sent within ten (10) days of collection. If this deadline is not met, we will be unable to refund the VAT deposit.
3. Required documentation
Please provide the following items as attachments in your email:
Export declaration form: Please fill and submit the "Assurance of exporting an auction item" -form found as an attachment at the bottom of this article.
Evidence of export: Official documents such as a bill of landind, cargo dispatch note, ship tickets, or an official registration of the vehicle in another country.
Company banking & business details: * Your company’s IBAN and BIC/SWIFT code.
Valid VAT number and the official billing address of your company.
4. Verification and refund
Once our team receives the export declaration and all necessary evidence, we will verify the documents. After approval, the VAT will be refunded to your company’s bank account. Please note, that the process usually takes 3-8 weeks to complete.